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10 Important Payment Terms Small Business Owners Should Know

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For initial orders, I normally negotiate payment terms of 30% or 50% advance payment and the balance due after inspection before shipment. Define target payment terms and renegotiate agreements with suppliers and customers. In most scenarios, you want to focus on your key suppliers when negotiating payment terms, as they will have the most impact on cash flow. Invoice processing data can highlight unusual payment patterns. Over time and across multiple contracts and locations, strategic suppliers may have different payment terms applied to them on a functional and local level.

For example, if you offer creditworthy customers Net 10 terms, and the invoice is dated August 15, they are expected to make a payment on or before August 24. If you were offering Net 30 payment terms, your customer would be expected to pay their invoice by September 13. When you create an invoice, it’s helpful and often necessary to include your payment terms on the invoice itself. This ensures that any previously discussed terms are clearly outlined when it comes time for payment. When a discount is included for early payment, this is often cited in a specific way as well.

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If you don’t lay your invoice payment terms out on the table for your customers, you could wind up finding your company struggling to stay afloat. Not to mention, you’ll probably need to chase down customers for payment, which no business wants to do. Many businesses have 30-day terms where the payment is due 30 days after the invoice date. However, your business can choose whichever terms you’d like.

  • To specify a due date for the last day of the month, use a proximate month of 0 and proximate days of 31.
  • One of an organization’s main obligations is to pay suppliers’ invoices on time, but there is more to it than that.
  • Specify which days of the month are work days and which are weekends and holidays.
  • Recurring invoices are used to bill customers for regular, monthly services, such as office cleaning, landscaping, web services, or consulting fees.

Similar to pricing, payment terms can be negotiated throughout the life of the business relationship. Sievo payment process analytics enables you to spot improvement potential and take action to improve your working capital. Identify payment terms where there is potential for renegotiation.

What Is An Invoice? All You Need To Know To Get Paid (

These What Are Payment Terms? Here is Everything You Need To Knows help you get paid sooner so you can meet your own financial obligations. Most invoices with Net 30 and longer terms are coupled with early payment discounts. For example, if a customer pays you within 10 days on a 30-day invoice, you might give them a 2% discount. While longer payment terms are feasible for few clients, yet it is advisable that you negotiate with clients for shorter pay terms like 15 or 30 days while establishing your relationship with the clients. A shorter pay term will ensure faster cash flow and adequate working capital to meet your business requirements.

What are the two types of payment terms?

Cash on Delivery (COD) – Also known as Payable on Receipt or Immediate Payment, this simply means that payment is due when the project is delivered to the client. Line of Credit (LOC) – This lets the customer make a purchase on credit, settling bills in instalments over time.

– Using net days for your payment terms means you can offer discounts to early payers. Like with anything in accounting, keep detailed records of estimates, invoices, invoice payments, and late payment information. That way, if something happens or you need to review an invoice, you can easily access details through your records. When you kick off a new customer relationship, be open and honest about your terms, especially if the customer asks. Be clear during the process about your payment terms, and don’t wait until you send the invoice to discuss them. Not being strict with your payment terms and coming up with a solid plan can cause a lot of issues for your company.


Offering your clients a discount for early payment of their invoices gives them an incentive to pay you sooner by rewarding them for prompt payment. For example, a common reward is to offer a 2% discount off the invoice total if it’s paid within 10 days, even though the invoice is actually due 30 days from the issuing date. Being polite when writing your invoice payment terms isn’t just good practice for maintaining positive relationships with your clients, it can actually help you ensure your invoices get paid. A study by FreshBooks found that when invoice payment terms include phrases like “please” and “thank you,” the percentage of invoices that are paid increases by five percent.

  • If you want to buy an espresso from your local cafe, you’ll usually have to pay for it on the spot.
  • Net payment terms are used to clarify your payment expectations.
  • The system calculates the due date to be the 10thof the following month for all transactions that have an invoice date between the 1stand the 15th.
  • It is important to come across as polite and professional while wording your invoice.